I've developed a comprehensive workflow in Notion to effectively manage all my activities, projects, tasks, and notes – essentially, every aspect that requires organization and attention.
Drawing from the principles of Evernote, this approach emphasizes the versatility of notes, encompassing both standard notes and actionable tasks. The inception of a project is marked by a primary note, serving as a pivotal point.
In pursuit of optimal organization, I've streamlined the database into just four primary areas, striving to simplify life's complexities. It's crucial to maintain this database in a concise manner, with the aim of limiting the accumulation of notebooks and projects. According to my expertise, around 15 or fewer notebooks and projects are more manageable and essential for effective management, although the number of notebooks and projects can vary based on individual needs and capacities.
In essence, this approach empowers me to sift through and prioritize activities effectively. The ability to filter and select activities based on specific areas, piles, and projects provides a refined method for focusing on what truly matters and warrants attention.
This constitutes the fundamental structure, but the real versatility lies in the Notes and Tasks section. It's here that a multitude of significant features come into play. For instance, it's the space where you can monitor task status (whether it's completed or currently in progress), link a specific note to a particular project, estimate the time required for execution in minutes, set reminders, define task frequency, establish the context, allocate a specific time in hours, and designate a time block (strategic, buffering, getaway). Furthermore, various filtering views are available, such as "Tasks for Tomorrow" and "Overdue Tasks," prompting you to review and update any unfinished tasks from the previous day. These features enhance adaptability and efficiency in managing activities, providing a comprehensive system for organizing and prioritizing tasks effectively.
